Vendor Application Form

Vendor Application

Fair Dates: September 24 through September 30, 2023
Spaces are first come first serve and not guaranteed until your application has been received and you have confirmation from the Superintendent of Commercial Vendors

Inside Rates: Space inside the Exhibition Hall will be sold @ $350 per 10′ space. All exhibitors will be open rain or shine.

Outside Rates: A 10′ minimum space is required. A 10’x10′ space is $350.00 Price increases with additional needs. This will include your total length, including any non removable hitches, open doors, compartments, walk ways or awnings. Vendor must ensure all of these items are included in the space requested, and will be limited to the amount of space on their application. All Vendors are required to be open from 9:00am until 9:00pm rain or shine.

Insurance Requirements: All vendors are required to submit a certificate of insurance naming The Cumberland Farmers Club PO Box 745, Cumberland ME 04021 as additional insured, providing a minimum of $1,000,000.00 liability insurance valid the week of the fair which will include a description of your operation on the certificate. COI must be received PRIOR to Vendor set-up.  No exceptions.

Maine State Sellers Certificate: All vendors are also required to show proof of their Maine Sellers Certificate. Vendors will have to secure this license on their own. In order to open you must show proof of your Maine Sellers certificate (you must obtain) or you will be in violation and not allowed to open.

Games of Chance: The State of Maine requires a license for all games of chance.  A copy of this license must be provided to the Vendor Superintendent.

Passes: Two (2) plastic wrist bands or Vendor ID badges will be provided for each entry. The gates will not allow admission without them. There will be an additional charge for any additional passes required for your workers or volunteers, additional passes are non-refundable.

Parking: All vehicles will park across the street in the parking lot in a designated area. Vendors are limited to 2 vehicles in the vendor parking area, passes will be limited to 2 and will be issued by the Superintendent.  Only those vehicles with a parking pass will be permitted in the vendor lot and be allowed to use the loading/unloading area at the front gate.   No vehicles will be allowed on the fairgrounds between the hours of 9:00am and 10:00pm. This rule will be enforced daily and your cooperation will be appreciated.

Refrigerated Stock Truck Fee: $25.00 for 110 volt and $50.00 for 220 volt will be charged for the week.  Indicate in additional information on  your registration form any refrigerated stock truck requirements.

Registration forms:  Vendors with multiple sites must submit registration form for EACH unit.    Payment in full must be made at the Commercial Vendor office prior to set up and before September 22, 2022***

Approved vendors will be assigned location by the Superintendent.  DO NOT set up without confirming space with the Superintendent.

Vendors do not have “grandfathered” rights and all vendors must submit application and receive approval from Superintendent.

Successful applicants will receive contract and letter of approval. Deposit must be returned with signed contract to secure the site.

Site fee must be paid in full, and Certificate of Insurance received  prior to set-up at the Cumberland Fairgrounds.  Payments must be made at the Commercial Vendors office.

You may fill out and submit the following form online. However, if you wish, you may print and mail the completed form to the Cumberland Farmer’s Club at the following address:

Cumberland Farmer’s Club
c/o Sonja Nielsen
201 Roosevelt Trail
Windham ME 04062

Vendor Application

  • What is your Maine Sale Tax ID number? (sellers certificate)

  • You may not add or remove any products without permission from the Superintendent or Commercial Exhibits.
  • Please, NO food vendors inside.
  • Please supply your own hose.
  • Tent, booth or trailer?
  • Front, Rear, L Side, R Side
  • Please supply your own cords. An EXTRA charge my be assessed for the use of EXCESSIVE power determined by the Electrician. You understand that any special needs are handled by our electrician and we are not responsible for delays you may experience.
  • Size of Space Needed

    You only pay for your frontage needed. A minimum of 10′ and additional 10′ as needed.


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